Use the shared folder for OneDrive (2)
■ Sharing setting of ONEDRIVE folder
Last time, we created a folder for OneDrive and given a specific internal user a permit.Check what the files saved in this folder are sent to each user in Outlook.
(1) List of ONEDRIVE List The share status of each folder is displayed in the column of "Sharing" (2) Open "Management of access permit".
"Private" is a folder that only you can access, and "Sharing" is a folder that has access permission to other users.Check the status of access permit in this folder in the management of access permission.The icon of the access permit (authority) is displayed for each user who sets the access permit.
(3) Icon (4) Mark of "Editable" (4)
■ Send the file in the ONEDRIVE folder by email
Send the file saved in the OneDrive folder in Outlook.See the 80th and 81st in this series for details of the transmission procedure.The next screen is a new mail of Outlook for Microsoft 365.
(1) Enter the user of "editable" to the destination (2) Enter "displayable" user to the destination (3) Input users in an organization without access permit (4) clip (attachment file).Click the button (5) Click "Select from the cloud location"
In this example, when you send a folder file that has set a permission to a specific user to multiple users, only the users in the organization will send them all at once.Including users outside the organization will change the access permit setting.I will explain this in the next article.
(6) Submit file Select the OneDrive folder (7) Click the file to send and select (8) Click Next
(9) Click "Share as OneDrive link" to select
(10) Send an e -mail with oneDrive file attached (11)
Although it is displayed as an attached file, link information to the OneDrive file is attached instead of the file itself.
■ Email recipient screen
This time, let's look at the user who received this email.The next screen is for users who have set "editable" access permission.
(1) Click the receiving mail to open (2) Attach the file (3) The attachment menu is displayed (4) Operate the file from the attached file menu.
The menu is as follows.
| メニュー | 内容 |
|---|---|
| プレビュー | ファイルをプレビュー表示します。（編集可能、表示可能ユーザー） |
| ブラウザーで編集 | ファイルを開いて、Webアプリ版のWord、Excel、PowerPointなどで編集します。OneDrive内のファイルを直接編集します。（編集可能ユーザー） |
| デスクトップアプリで編集する | インストールされているデスクトップアプリ版のWord、Excel、PowerPointなどで編集します。OneDrive内のファイルを直接編集します。（編集可能ユーザー） |
| リンクをコピー | OneDrive内ファイルへのURLを取得します。WebブラウザーのアドレスバーにこのURLを入力して開けます。（誰でも） |
| ダウンロード | ファイルをローカルコンピューターのフォルダー（「ダウンロード」フォルダーなど）にダウンロードします。（誰でも） |
● For users with permission to edit
When a user permitted as "editable" clicks on the attached file and opens it, you can open and edit the OneDrive file.
(5) Open in an edited state
● For users with permission to display
Users permitted as "displayable" cannot be edited only by displaying.Click on the attached file to open it to the preview mode.
(6) Open in the preview mode (7) If you try to edit it, the precaution that "read -only" is displayed.
● For internal users without access permit
When a user without access permission is opened, a message is displayed that there is no access permit.You can send an access permit request to the file owner.
(8) Screen (9) Enter a message to the owner (9) Enter a message to the owner.
The following screen is a notification of access permit request to the attached file owner.
(11) Since the notification is received by e -mail, click and open (12) Permit "edit" (13) Permit (13) Permit (14) Set permission (15) Refuse access.
Please note that even if you are not permission to access, if you receive the attached file email, you can only download the attached file.It seems that you will not be able to download without access permit, but when you send an email as an attached file, you will be able to download because you have sent a file to the recipient.Access permission is only permission to operate the file in the OneDrive folder directly.
Next time, we will focus on permission and file transmission of users outside the organization.
コラム「Skype for Business」In connection with Microsoft Teams, I will also touch on Skype for Business.
Microsoft Lync was originally a chat video call tool for Microsoft 365 (formerly Office 365, former BPOS).With Microsoft acquiring Skype, Microsoft Lync has changed its name to Microsoft Skype for Business.Skype for business is still available, but with the advent of Microsoft Teams, which contains most functions of Skype for Business and providing more advanced communication environments, Skype for Business has served on July 31, 2021.Ends.
If you are using Skype for Business, you must move to Microsoft Teams by then.
Reference: Click here for "Upgrade to Teams"
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