How to share the Zoom screen! Explains what to do if you cannot share the screen
Zoom's screen sharing is a little difficult to understand, so some people may have trouble using it. You may be confused because the screen sharing operation method differs between your computer and mobile device.
Therefore, in this article, we will thoroughly explain Zoom screen sharing. We have also summarized what you can do with screen sharing, basic operating procedures, and how to share screens with other participants. Also, I will explain how to share the screen of YouTube, which is difficult to understand, so please refer to it.
What you can do with Zoom screen sharing
The screen sharing function can share various things other than simply sharing the screen you are operating. Let's organize what you can do with Zoom screen sharing.
Desktop screen sharing
The basic function of Zoom screen sharing is simply to share the screen of the device you are operating. If you use a personal computer, you can share the screen information currently displayed on the desktop with the conference participants.
Application screen sharing
You can also directly specify and share the screen of the running application with the screen sharing function. If you share the desktop screen of your computer as it is, you will be able to see the operation of your computer and the state of login, which may lead to information leakage in unexpected places. By sharing the screen of the application screen directly, you can share only the screen you need without seeing the desktop screen.
Share whiteboard
With Zoom's screen sharing feature, you can also share whiteboards and explanatory tools such as audio, video, and pointers. By sharing these features, you can display the information you want to show to all the participants on the online conference and use the explanatory tools to promote the conference efficiently.
What you can do between participants
Among Zoom conference participants, you can share the screen with multiple people, or other participants can remotely control the screen of the person sharing the screen.
However, in order for participants to share the screen, they must obtain permission from the conference organizer (hereinafter referred to as the host). Host permission is a surprisingly forgotten point. If you can't share your screen, first make sure you have permission to share from your host.
Screen sharing with iPad, smartphone, etc.
Zoom screen sharing is also available from mobile devices such as iPads, iPhones and smartphones. You can also connect your smartphone to your computer with a cable and share your smartphone screen on the PC screen. If you have Apple products such as Mac and iPhone, you can share the screen with Airplay.
Virtual background of PowerPoint
Zoom has a virtual background display function. Starting with Zoom version 5.1, PowerPoint can be used as a virtual background. When using PowerPoint in a conference presentation, it is recommended to use a virtual background because it is easy to explain.
Is it possible to share the screen of YouTube?
If you use Zoom's screen sharing function, you can also share YouTube video playback, and all participants can watch the video. You can share the YouTube video you are playing to all the participants in the meeting on both your computer and mobile device.
Procedure and usage of screen sharing with Zoom
Here are the basic steps for sharing images with Zoom.
Basic screen sharing procedure
If you are the host of the meeting, you can immediately use the screen sharing feature. Hold a meeting and click the "Share Image" icon at the bottom of the screen.
Then, a list of screens and apps that can be shared will be displayed, so select the one you want to share and select "Share" at the bottom right of the screen.
When you start sharing your screen, you'll see a menu icon at the top of the screen. Click "Stop Sharing" to stop sharing the screen.
If you are a meeting participant, you will not be able to share your screen unless your host allows you to share your screen.
If the host allows screen sharing, check "Allow participants to:"> "Screen sharing" from the "Security" menu.
Now other participants will be able to share the screen.
If the host is using a smartphone, select the security menu from "Details" at the bottom right of the screen and check "Share screen". Then, participants can share their screens.
How to share audio / video / operation / explanation tools
The screen sharing function makes it easy to share other than the desktop screen. Click the "Share Image" icon and select the audio or video you want to share on the screen that appears.
Procedure for sharing the screen from a mobile device
The procedure for sharing the screen from a mobile device is the same as the procedure from a computer. Click the "Share" icon in the Zoom app to see all the screens and apps you can share. If you want to share what is displayed on the screen, select "Screen" at the top.
When you share the screen, it will be displayed as "Broadcast screen". To stop sharing the screen, select "Stop Broadcast".
How to watch YouTube videos with everyone on screen sharing
You can easily watch YouTube videos by sharing the screen by playing the YouTube videos on your web browser and sharing the desktop screen.
When sharing, check "Share audio" and "Optimize for video clip" at the bottom left of the screen.
If you click the "Share" button at the bottom right of the screen in this state, you can show the YouTube video to all the participants. The following is the screen that is displayed when you are attending a meeting on your smartphone. You can also watch videos normally.
For mobile devices, both apps and browsers allow all participants to see the video by sharing the screen and playing the video. Video playback on mobile devices is displayed as follows on the computer side.
However, if the OS of the mobile device you are using or the version of the Zoom app is old, you may not be able to play it well. Please try on the actual device to see if you can actually share YouTube videos from your mobile device.
How to use Zoom's screen sharing feature between participants
Participants can also use Zoom's screen sharing function. However, as a premise, participants need permission from the host to use screen sharing. Explains how to set up preparations and remote control.
Host permission required for screen sharing from participants
To share the screen with multiple people at the same time, the settings on the host side are required. Click the arrow to the right of the "Screen Sharing" icon to display the following menu.
Check "Multiple participants can share at the same time". This alone allows multiple participants to share the screen at the same time.
However, if you enable "Multiple participants can share at the same time", the "Share audio" and "Optimize for video clips" options will not be available. In other words, it is important to note that audio and video cannot be shared. In addition, participants using smartphones and tablet devices cannot share their screens while other participants are sharing their screens.
Remote control of the screen of the sharer
Remote control of the sharer's screen is performed from the option menu displayed at the top of the screen while sharing the screen.
Select Show Options> Add Comment. Then, various comments can be added to the displayed screen.
The above is where the heart mark was added with the stamp function. This screen looks the same to all screen sharers and participants.
How to set virtual background of PowerPoint
You can also set the virtual background of PowerPoint by following the screen sharing procedure. Click the "Share Screen" icon and select "Details" at the top of the screen.
Then, there is an option "PowerPoint as a virtual background", so click it. Then, if this menu selection is the first time, the plug-in installation screen will appear, so please install the plug-in.
After installing the plugin, you will be able to select the file. From the second time onwards, you do not need to install the plugin.
The contents of the selected PowerPoint will be displayed as a virtual background.
You can turn on your video to explain, or you can turn off your video to focus on the material.
4 checkpoints when you can't share your screen with Zoom
Here are four points I would like you to check when screen sharing does not work with Zoom. Please check it when you are in trouble.
1. Device or app version
There are cases where it does not work well if the installed Zoom application or the OS version of the terminal is old. Make sure your device's OS and apps are up to date.
2. The host does not allow screen sharing
Participants other than the host who is the host of the conference are not allowed to share the screen by default. The host must also allow simultaneous screen sharing by multiple people. Ask your host to share both as needed.
3. If the operation is slow, check the line congestion status.
When sharing screens, especially content with a large amount of data such as videos, the operation may slow down if the line is busy. If it's too slow and you're in trouble, stop screen sharing and see what happens.
4. Check points when YouTube screen sharing is not possible
Sometimes you want to share a YouTube video playback, but the video part goes black and you can't share the playback. In this case, the OS and apps of the device are old and may not be supported, so try updating to the latest version.
Also, please check that YouTube audio will not be shared unless you turn on "Share audio" when sharing the screen. Even if multiple people share the screen at the same time, YouTube screen sharing will not be possible.
Zoom screen sharing is convenient! Have a smooth meeting with mastery
I explained about Zoom screen sharing. The screen sharing function is indispensable for the smooth progress of online meetings. It is very convenient to have a meeting if you know how to make a virtual background of PowerPoint used as a presentation material and how to share YouTube video playback.
There are many other useful features in Zoom. Let's make good use of it to keep the meeting going smoothly and to make the business successful.