5 ideas to improve work efficiently.Try one of them!

"Work efficiency" is needed in all industries and industries.How can I get more results in a shorter time?This article introduces the following ideas and ingenuity.

You will surely find a way that suits you.Practice while reading articles and make your work more efficient!

Idea of work efficiency 1: Review the setup

First of all, let's make the work more efficient by reviewing the setup.

The key to traveling a day's work smoothly is how to spend the morning.If you start working with insufficient preparations, you will be more likely to be delayed or mistaken for your work.Before starting work

Let's carefully prepare.First of all, why don't you try it because you get up 10 minutes earlier?

According to Miho Fujii, Representative Director of Business Plus Support Co., Ltd., who is working on consulting and training, productivity will be affected in time and day.

The most productive time is the morning when your head and body are not tired.In particular, do the duties that are particularly important or demanding high concentration in the morning.Conversely, the lowest time of productivity is immediately after lunch and evening.Do not use important jobs as much as possible, and do not use much head, such as organizing and copying documents.

The day of the week when productivity is at its peak is Tuesday.On Mondays after the holidays, the engine is hard to start, but as work on weekdays overlaps, you get tired.We recommend that you place important tasks and business negotiations on Tuesdays as much as possible.On the other hand, Thursday is the easiest to lose productivity.The fatigue has accumulated in the latter half of the week, not just before holidays.

When considering the work setup, consider the characteristics of each time and day of the week.

◆ High productivity is in the morning & Tuesday → Highly important work, concentrated work, unacceptable work

◆ Low productivity is immediately after lunch, evening & Thursday → low importance, miscellaneous chores, appointment, appointment

To make your job efficient, process similar tasks together.

For example, in the order of "Material A → Telephone business → Material B creation", another kind of work will be sandwiched between the creation of materials.There will be a waste of time, such as closing the software and files used to create materials and opening a phone business.Therefore, if you create a series of materials A and B in a row, you can reduce the time loss by making the order of "Creation of Material A → Creation B → Creation B → Telephone Open".

The same is true for emails.Do you reply every time you receive an email or check the receiving box every tens of minutes?This frequently interrupts work and many time loss.

The recommendation is to decide the timing for email.For example, three times immediately after the start, after lunch, and before the end of work.Not only can you reduce waste of time, but also prevent reply leaks.

There are some important things to aim for 100 points, and about 60 points.If you try to do a "good job with 60 points" perfectly, a really important job may be neglected.

For example, if the content of the material is 100 points, the quality of the stapler and the layout is OK there.It is more reasonable to polish the contents in that time if you spend a long time to keep a stapler.

According to a tax accountant Noriaki Yamamoto, even if an error occurs in the calculation, if it is less than 1,000 yen, it may be proceeding as it is.If the error is less than 1,000 yen, the tax amount does not change and does not affect the work.In order to improve your work, it is important to make sure you take the time to take the time to work, which work should be done quickly.

Idea of work efficiency 2: Convenient tricks for PCs

Especially if you want to improve your office work, improve your PC operation skills and increase your work speed.

If you master the shortcut keys, you can operate a speedy computer.Basic to applied level shortcut keys are summarized below.There are many opportunities to use, so please use it.Compatible OS is basically the latest.

Although not well known, the clipboard history browsing function is surprisingly convenient.Until then, you can list the texts that have been copied and cut out and use them back.Since it can be pasted without copying, the work efficiency should be improved dramatically.

If you often work with multiple windows, learn the shortcut keys for switching windows.By pressing "ALT" and "Tab" at the same time, you can switch overwhelmingly than the mouse or touchpad.

However, there is no need to memorize the shortcut key.Each time you operate, you will be able to learn naturally if you check, "How do you do it with a shortcut key?"

It is also possible to make a shortcut key, such as launching notepad with "Ctrl + Alt + M".It is convenient to assign a dedicated shortcut key to the software you often use.In the case of a Mac, you can set a shortcut for the in -app action.

◆ How to create a shortcut key on Windows

◆ How to create a shortcut key on a Mac

It is convenient to launch the software used every day in the taskbar.You can start with a shortcut key as well as clicks.

In the case of Windows, "Windows key + numerical key".If you launch the 3rd app from the left of the taskbar, it is "Windows Key +3", and for the 6th software from the left, "Windows key +6".

In the case of a Mac, the taskbar is called "Dock".In "Command + F3", you can select the software in the Dock.

◆ How to add software to the taskbar

◆ How to add software to Dock

◆ Convenient software to place on a taskbar

Folders and files are scattered on the desktop of the personal computer, so I can't figure out where and what is ... isn't that a state?You can't find the necessary data and you'll get a time loss.

According to Kazuya Nakamura, who wrote "Different dimensional speed work techniques" (Puru Publishing, 2016), which no seven zero foreign -affiliated consultants know, the desktop folder is the top and the data is conscious of the hierarchical structure.It is effective to organize.For example, a folder called "April 2021" is prepared on the desktop, and a lower folder such as "meeting materials", "business performance", and "images" will be created.The number of folders on the desktop is minimized, making it easier to find data.

It is also recommended to devise a desktop wallpaper.For example, if you decide on a wallpaper divided into four colors and red, blue, green, white, and four colors, and decide on the arrangement rules, "Work software in the red area" and "Authority in the blue area", the desktop is the desktop.It will not be scattered.

◆ Tips for desktop organizing

If you have a lot of opportunities to use a personal computer, make sure your work is more efficient.

Ideas for work efficiency 3: Speed the operation of the computer

To improve your work, change your computer settings to increase the processing speed.Don't give up, "It's old / cheap, so it's inevitable that the operation is heavy."I will explain how to do it on Windows.

When you start a computer, there is a software that automatically rises.This is based on the setting of "startup".

Even if the pre -installed software is registered in the startup, the downloaded software may be automatically registered.If you unlock the startup setting, you can save memory and reduce the operation of your computer.

◆ How to unlock startup settings with Windows10

In my computer, "iTuneshelper" and "Adobe Creative Cloud" were registered as a startup.When I canceled the settings, I was able to shorten the time to start the computer.

The PC has a lot of visual effects that make it look good.Shadows of windows, animations for maximizing and minimizing windows.If these visual effects are turned off, memory will be saved and the operation will be reduced.

◆ How to turn off the visual effect on Windows

If you feel that your computer is heavy, please try it.

While using a personal computer, unnecessary data accumulates and the capacity of the hard disk is compressed.Regularly "Cleanup" and "Optimize Drive" to restore the processing speed of your computer.

◆ How to clean up with Windows

◆ How to optimize drive on Windows

Next, let's shorten the speed from pressing the keyboard to the letters.With the initial setting, there is a slight time lag from input to display.Let's solve it by the following procedure.

Despite a small amount of time, it is a big difference in entering a large number of characters.Please try it to improve your work.

Ideas for work efficiency 4: Use convenient tricks for outlooks

Here are some tips for improving work in "Outlook", which will be used at work.I referred to the opinions of Outlook researcher, Shin Mori.

According to Mori, it is reasonable to put it in a single folder without any detailed e -mails.In other words, the only classification of emails is "unsupported" and "compatible".You can reduce the time you get lost, where to put or delete it.

You may think that you are in trouble when you find a past email, but there is no problem using the search function.If you search by specifying the sender, subject, attachment, etc., it is the same as when divided into folders in detail.

Outlook has its own shortcut keys.If you complete operations such as "Create new email" and "Send" on the keyboard, you can reduce the time considerably.The main shortcut keys are summarized.

With the convenient function of "quick operation", you can easily perform the action in Outlook.For example, if you register the procedure of "transfer email to your boss" in quick operation, you will just press the button to complete the work.Registering frequently performing work can greatly reduce your work time.

◆ How to set a quick operation

The registered action can be performed with the "quick operation" or a shortcut key on the home tab.Let's hold down work as a technique to improve work.

Idea of work efficiency 5: Use the tool app

If you want to improve your work, try using the goods, stationery, and apps to be introduced in the future.

King Jim's electronic adsorption board "Lackage" is a useful item that can be pasteed with static electricity.It is the same principle that the hair is sucked if you rub your head underneath.Unlike tape and drawing, you can paste it without damaging the paper.

You can use it in various ways.

King Jim Electronic Adsorption Board Lackage RK10 Black

The recommended tool for those who want to use the desk widely is King Gym's "mug case".Paste under the desk or side with a magnet to increase the storage location.If you have a lot of drawers and your desks overflow, you should use them.

King Gym storage case mug case A4 Yokoshi 4785k

If you use the mouse for a long time, your hands and arms may hurt.In such a case, "trackball".It looks like a mouse, but instead of moving back, back, left, left and right, roll the ball with your finger and operate it.

Above all, Logitech's "MX ERGO" is a product that is designed to be comfortable and smooth.

Logitech MX Ergo wireless trackball

The post -it "Strong adhesive pop -up note" can be taken out with one hand like a tissue box.It can be used when one hand is blocked, so it is a useful stationery when it is at the desk.

Post-It Strong adhesive sticky note Pop-up notes Yellow 75 × 75mm 85 pieces × 1 pad TL450-L

Post-It Strong adhesive sticky note Pop-up notebook Yellow 75 × 75mm 90 pieces × 10 pad 6541SSPOP-VY

Use a timer to manage your work time.We recommend the US brand "Time Timer".As time goes on, the color of the dial changes, so you can understand the remaining time intuitively.

You can set it just by twisting the knob, and there is no need for troublesome operation.You can turn off the alarm, so you can use it in the office.

[Genuine] TIME TIMER Timer Mod (with cover) 9cm 60 minutes Charcoal Gray TTM9-W time management

"Nu Board", a European printing, is a notebook type whiteboard.It has a cover and is affordable, so it is convenient to carry.A thin white board is repented for 8 pages, and the sheet is sandwiched between the pages so that the ink does not move.It is useful for meetings and notes on the go.

NU BOARD A4 size NGA403FN08

If you want to manage tasks with iPhone, other smartphones, or iPads, "todoist" (iOS / Android) is recommended.It is a popular app that was used by more than 25 million people.There are plenty of useful functions, such as reminding tasks, setting priorities, and records of progress.

If you want to store analog information digitally, "Microsoft Office Lens" (iOS / Android) is useful.

It is an excellent product that reads information written in the camera with a camera and converts it to a variety of formats, including PDF, Word, and PowerPoint.Since handwritten characters can be changed to text data, it is also very useful when creating minutes.There is no need to re -enter it, and the work will be dramatically more efficient.

Recommended books to learn about work efficiency

Finally, here are some recommended books that allow you to learn techniques that make your work more efficient.

"Habits for those who work at the fastest speed by eliminating 99 % of the waste by eliminating 99 % of the waste by tax accountant and management consultant.Introducing the know -how obtained from practical and exam study.There are plenty of figures and illustrations, so you can read Switzerland even if you are unfamiliar with business books.

If you want to hold down the basic technique of efficiency, etc., please pick it up first.

The custom of those who eliminate 99 % of the waste and work at the fastest

After working overtime after a huge work ...What I want you to read is "Maximize the results in the minimum time of essential thinking."

If you focus on many jobs, not only your work will expand endlessly, but everything will be halfway.In order to prevent such mistakes, it is important to select a job and narrow down to truly important tasks.

It explains how to identify the essential job, based on the three "thinking shifts".It will help those who are in trouble because they can not do their job.

Essential thinking Maximizes results in the minimum time

For those who want to shorten the time for PC operation, "I don't use mouse as fast as work!Super fast personal computer work "is recommended.

Full of techniques introduced in this article.It is a must -read for all business people who want to make work more efficient.

I don't use mice as fast as work!Super fast PC work technique

*** If you want to make your work more efficient, please try the techniques, gadgets, books, etc. introduced.

(Reference) Miho Fujii (2020), "Miss Zero 100 Law of Work to prevent failure", Japan Efficiency Association Management Center.Katsumi Nishimura (2015), "Reverse when I get stuck at work", panda publicity.Intellectual Production Study Group (2007), "The customs of people who work in 5 hours a day", PHP Research Institute.山本憲明（2015）,『The custom of those who eliminate 99 % of the waste and work at the fastest』, PHP研究所.Shin Mori (2020), "Removed Mouse Fastest Work Technology 50 Techniques that Realized 120 hours a year", Diamond.Kazuya Nakamura (2016), "Neither 7 Zero Foreign Corporate Consultants" "Different dimensional speed work technique" ", Puru Publishing.岡田充弘（2016）,『I don't use mice as fast as work!Super fast PC work technique』, かんき出版.Diamond Online ｜ “Outlook Customization Law” Business+IT ｜ “Outlook” Shortcut Microsoft Support ｜ Outlook's keyboard shortcut that explodes the work efficiency of Outlook.

[Writer Profile] He majored in philosophy at Sato Shun University and has a wealth of reading experience in humanities.He is particularly good at writing in psychology and brain science, and has more than 200 writings.Acquisition of the know -how of memory and writing techniques from a wide range of research experience.The motto is to expand culture under the motto "writers who can stimulate the intellectual curiosity of readers."