11 groupware comparison!How to choose by purpose
Last update: 2021-12-09
To the person in charge who is considering introducing groupware, or is inconvenient for the groupware he is currently using, and wants to replace the system.I will explain how to select groupware and comparison points that suit your company.
table of contents
What is groupware?
Groupware is a system that facilitates communication within the organization in project execution.When doing business with multiple people, information sharing, such as each schedule and progress, is indispensable, but the more people involved, the more difficult it does not work.。
Groupware uses the following functions to communicate between members and support work efficiency.
When promoting a project with multiple people, use a groupwear that has these functions rather than using a variety of systems, such as emailing messages, calendar apps for schedule management, and data exchange services.Is more efficient.
If you are looking for groupware, you can download the service introduction material here.
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How to choose groupware
Even if you say groupware for a single mouth, the functions and types are various.This section describes the main introduction of groupware and how to choose for that purpose.
"Google Workspace (Google)" and "Microsoft 365 (Microsoft Japan)" are also provided, so you can introduce them, including email systems.Both have excellent security functions, and the data capacity assigned per person is sufficient.You can easily migrate from the existing mail server.It is useful if you want to prepare communication and communication environment including internal and external companies in a set.
If you are continuously purchasing Office software such as Word or Excel, it is recommended that you introduce the Microsoft 365 and unify the email environment and groupware to Microsoft products.It will lead to cost reduction and operation efficiency.In addition, there are functions that are useful for promoting projects, such as 1TB storage (ONE DRIVE), security risk protection, business chat and telephone conference function by Microsoft Teams.
If you want to introduce multifunctional groupware, we recommend "Cybozu Office", "Desknet's NEO (Neo Japan Co., Ltd.)" and "AIPO (TOWN Co., Ltd.)".The feature is that the introduction is abundant and the functional is high.Since it is used in various environments, from general companies to government agencies, the functions have been brushed up and have a reputation for ease of use.
In order to use groupware in large organizations, advanced management functions are required, such as switching business information shared by department and occupation."Cybozuz GAROON", which is suitable for sharing information with 100 to tens of thousands of companies, and "Desknet's NEO", an interface that can be operated intuitively while multifunctional.In an environment where various employees belong and have a disparity in IT literacy, "usability" is also an important point in addition to functions.
There are groupware with full functions, such as "GroupSession (Japan Total System Co., Ltd.)" and "Silasi (Web Chips Co., Ltd.)".However, both are on -premises that must build servers and operate systems in -house.If it is difficult to build and operate within the company, there is a method of outsourcing to companies that provide introduction support.
In addition, there is a limited function, but "LINE WORKS (Works Mobile Japan Co., Ltd.)" has a free plan.
Points of comparison of groupware
Here are three comparisons you want to check when choosing groupware.
As described in the previous section, groupware has a large range of corresponding functions depending on the purpose of use.Therefore, when considering the service, the point is whether the functions needed for the company are identified and the function is satisfied.
Frequently used basic functions include "email", "schedule", "bulletin board", "file sharing", and "workflow".In addition, there is a groupware equipped with useful functions that are useful in offices such as "facility / equipment reservation", "telephone memo", and "resident management".
However, there are not many cases that use the functions of groupware evenly.For example, file sharing may use another online storage service, or use dedicated tools for workflows and task management.Therefore, it is important to carefully check the minimum functions that you will always use.
Large -scale organizations, which are hundreds to tens of thousands of people, have requests to limit the range of information that can be accessed by position and occupation, and to change the applications used in teams and departments.Choose a system with flexible operation and management functions, such as "Cybozu Garoon" or "Desknet's Neo" mentioned above.
In addition, if you can collaborate with Active Directory, a function for centrally manage multiple Windows PCs, and to respond to single sign -on, it will reduce the burden on account management.
Groupware is a system that is often used from mobile devices such as smartphones and tablets.Especially if the needs of use outside the company are high, it is recommended that you introduce a mobile application.For example, "Google Workspace" has dedicated apps such as "Gmail", "Google Calendar", and "Google Drive".In addition, "Cybozu Office / Garoon" can be used from the dedicated application, such as email, schedule, and workflow.You can log in from your smartphone browser, but a dedicated app will be more convenient.
Main groupware (introduced as a set as a set)
Here are two groupware that can be introduced with mail servers and Office products.
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(Source: Google Workspace official website)
Groupware composed of various apps such as Gmail, Google Calendar, Google Meet.It enables prompt decision -making by sharing a video conference and screen, and enhances communication within the organization with functions such as simultaneous work such as documents and spreadsheets and files on the cloud.Advanced security is guaranteed, so you can work safely and smoothly outside of the office.In addition to already familiar apps, there are also functions such as "Google Sites", which can easily create internal portal sites and project sites, and "Google Management Console", which can centrally manage user accounts and apps.Although the workflow function is not installed, it can be handled by linking with an external workflow system.
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(Source: Microsoft 365 Official website)
Equipped with almost all functions required for groupware.There are three types of plans: basic, standard, and premium for general corporations.From 540 yen per month for basic plan, you can use corporate emails, up to 300 chats, calls, video conferences, and 1TB of cloud storage per person.In addition, the operation and management function of the organization, such as scheduling and task management, is also substantial.In addition, web version of Office apps can be used, so if you are using Office products in your business, you can expect cost reduction.If you plan with a standard or higher, you can also use the desktop version of Office apps.The premium plan also has an advanced security countermeasure function.
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Main groupware (rich in function)
Here are five groupware with abundant functions.
(Source: Cybozu Office official website)
Groupware with the concept is that "anyone can use it easily", which boasts a cumulative introduction of 70,000 companies.For small and medium -sized businesses with up to 300 users.In addition to the basic functions, the "Top Page" allows you to check the information related to yourself in a list, the "report" that can format and share the meeting records, etc., and the "telephone memo" that can easily share out absent calls., Convenient functions that fit Japanese companies' offices are substantial.In addition to PCs, it supports tablets and smartphones and has a high security function, so you can access it from anywhere, such as going out or at home.It is also attractive that you can easily start at an affordable price of 500 yen per person per person.
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(Source: Desknet's NEO official website)
Groupware used by more than 4.5 million people.You can use 27 apps that correspond to issues unique to Japanese companies.The functions of the app include various things, such as "Equipment reservation", "minutes", "provisional payment settlement", and "equipment management".It is also possible to improve the efficiency of purchasing operations in cooperation with the Amazon business.Updates are also active, such as the release of the "SmartViewer" function that can distribute and share conference materials in real time, and the extension of the smartphone application.As a support service, online seminars that introduce how to use tools, and careful introduction support by skilled staff.
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(Source: AIPO official website)
Groupware equipped with a wide range of functions such as business chat, in -house portal, attendance management, workflow, project management, focusing on schedule management.It is also recommended for companies that want to start small, as they can purchase the necessary functions from one one according to the growth of the organization.In addition to the members' schedule, you can also check the reservations for facilities such as conference rooms and company cars from one screen, and if you try to register the schedule at the same time, an alert will be displayed, so useless for double booking and adjustment.It can prevent interaction.In addition, the schedule adjustment can be completed with a simple operation just by sending the URL and having the opponent select the candidate date, so that communication with business partners will be smoothed.It is also important that large companies and government agencies meet the security level that can be used with peace of mind.
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(Source: Mitoco official website)
A business application marketplace provided by Salesforce, ranked in the top 10 selling apps in 2020.Not only communication in the organization, but also data related to customers, including customer information, is managed in bulk.In addition, it can invite external users to talk and calendar functions, which leads to communication of projects with outside members.It supports the company in the company and promotion of paperlessness and promotion of paperless.There is also a function to support sales and marketing activities, such as reporting functions that visualize the usage of each member and collaboration with Salesforce.If you use the optional function "Mitoco WORK Expenditure" and the "Mitoco WORK Attendance", which is scheduled to launch a service in February 2022, you can expect further work efficiency.
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(Source: WawaOffice official website)
Groupware that supports information sharing and communication efficiency using LAN in the company.It features a UI that can be intuitively operated by people who are not good at PC operation.In addition to "Wawaoffice", which has basic functions as a groupware, there are a variety of related products, such as "Wawaflow", which has a workflow function, and SFA "Wawafrontier", which has a business diary function.By cooperating, it leads to the efficiency of the entire business.In addition, it is possible to meet various needs, such as cooperation with other companies' systems and adding unique functions.The data is protected by a major data center and is being monitored 24 hours a day, 365 days a year, and SSL is also standard equipment, so it can be used with confidence in terms of security.
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(Source: Cybozu GAROON official website)
Groupware with a wide variety of introductions in large companies with thousands to tens of thousands of people.It is characterized by 92%of users who answered "easy to use" and are easy to operate, and can be expected to penetrate and utilize in the company without having to spend education costs.In -house systems and information are aggregated, so you can access the necessary information smoothly from the portal.There is no overlooking information such as all -company notifications, telephone memos, and messages.There are many functions that fit large Japanese companies, and large -scale organizations can be managed without burden, such as detailed access rights management and hierarchical organization management.While remote access from outside the company is possible, functional restrictions during remote access are also possible.It also has excellent security functions, such as preventing unauthorized access and vulnerability measures.
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Groupware that can be used for free
Here are three groupware that can be used for free.
(Source: GroupSession official website)
Groupware that can be used for free and unlimited user.It has a function that is inferior to paid systems, such as portal, schedule, short mail, workflow, bulletin board, and file management.Paid options such as mobile versions, smartphone apps, installation and operation support are also enhanced to enhance the convenience of the system.Since it is necessary to install and set up in -house, the person in charge of the introduction requires appropriate IT literacy, but there is also an easy -to -understand installation guide on the official website.Available in Windows or Linux environment.In addition to the free version, there are cloud types that can be used for 300 yen per month, and an enterprise type for a large -scale environment for a fee.
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(Source: Silasagi official website)
Free open source groupware that can be used for thousands of organizations.Equipped with the functions required for internal information sharing and communication, such as portal, schedule, equipment reservation, bulletin boards, workflows, shared files, messages, etc.Cooperation with other systems can be done smoothly, and it is possible to customize the basic functions to make it easier to use.In addition, additional functions can be developed as needed.(Paid) Installation and initial settings require IT literacy, but you can receive classroom services, support services, and business agency services for a fee.In addition to groupware, it also provides CMS and Web mail service.
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(Source: LINE WORKS official website)
LINE WORKS, which is provided as a paid tool, can use a plan that limited functions and services.In the free plan, functions such as chat, storage up to 5GB, video calls, bulletin boards, calendars, and questionnaires are available.A plan that has not been made for small and medium -sized enterprises that think that the hurdle is high even if new tools are verified, and the effects of new tools.Since one smartphone can be used with the same operability as LINE, it can be easily introduced.However, it is not possible to add storage capacity, and there are many restrictions on continuous use, such as up to four people, so it is recommended to consider it as an experience plan.
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summary
The introduction of groupwear is effective for tasks such as the annoyance of each employee and the spread of remote work.You can expect the benefits of more efficient communication than emails and chat tools, and more efficient work by sharing accurate information.
In particular, it is easy to occur in a remote work environment, such as "I do not know who I talk to if I talk to questions," "I do not know where and what my boss is doing now," and "Approval of approval tends to be delayed."It will be useful.In order to select an appropriate service, it is important to identify the issues and necessary functions you have.First of all, it is also recommended to try a service with a free trial or free plan.
If you are looking for groupware, you can download the service introduction material here.
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Google Workspace
Google Workspace
This service is a package of the tools required for work, such as Gmail ™ for business, large -capacity storage, video conferences, document creation, chat, etc.NTT Communication...
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AIPO
AIPO
Groupware that facilitates schedule management and information sharing inside and outside the company.More than 30,000 people are using 1,700 companies.Understand the schedule of members anytime, anywhere with a calendar that can be operated intuitively...
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